Career Opportunities

The Finance Assistant at MPAC assists the Chief Financial Officer with oversight of all financial responsibilities and daily tasks to ensure the financial health and stability at MPAC. This position is a full time position with benefits and reports directly to the Chief Financial Officer.

Job duties include, but are not limited to, assisting the Chief Financial Officer in the following areas:

• Financial Data Entry and Record Keeping. Entering financial transactions, maintaining ledgers and ensuring accurate and up-to date financial records.
• Invoicing and Payments. Preparing and processing invoices, managing accounts payable and receivable and assisting with payment processing.
• Financial Reporting. Assisting in the preparation of financial statements, reports and analysis.
• Bank Reconciliation. Reconciling bank statements and monitoring transactions to ensure accuracy.
• Auditing. Assistance with annual audit.
• Analysis. Analysis as required
• Other assigned duties.

Administrative duties include, but are not limited to, assisting the Chief Financial Officer in the following areas:

• General Administrative Support. Providing administrative support to the CFO including managing files, handling correspondence and preparing documents.
• Communication and Collaboration. Communicating with various vendors and other departments as well as collaboration with other departments with in MPAC.
• Show Deposit Payment Schedule. Manage and monitor the deposit payment schedule for performers.
• Meetings. Attend weekly MPAC staff meetings as well as other meetings as needed.
• Filing. Organizing, maintaining and diligently updating the finance department files.
• Other assigned duties.

All MPAC finance employees MUST have the following qualifications:

• Attention to Detail. Accuracy is crucial in financial tasks, must be meticulous in work to avoid errors.
• Organizational Skills. Managing multiple tasks, deadlines and financial reports.
• Problem Solving Skills. Being able to identify and resolve issues related to financial data or processes.
• Educational Background. A bachelor’s degree in finance, accounting or related field.
• Communication. Ability to communicate effectively in both verbal and written formats.
• Team Member. An understanding and willingness to participate and enforce MPAC’s employee code of conduct as well as the MPAC Mission Statement.
• Computer skills. Must have high level computer skills as well as very proficient in Microsoft excel.

Please send resume and cover letter to spensado@mayoarts.org

Mayo Performing Arts Center, a 1300-seat 501 (c) (3) non-profit performing arts center located in Morristown, NJ, seeks an experienced Programming Manager to assist the Programming Director with booking and coordination of more than 200 artists and events presented by MPAC each year. The Programming Manager will be responsible for researching and booking mission driven sustainable programs and services, and other attractions, in line with the Theatre’s strategic plan.

Primary duties include, but not limited to:

• Artist research/booking/negotiations

• Contract administration

• Development of program budgets

• Oversight of event settlements

• Management and coordination of programming calendar and other duties as they relate to events presented at the venue

• The Programming Manager will also liaison with various departments to coordinate various event details including the finance department on artist payments and settlement processes, as well as marketing, box office, production and operations teams to ensure a smooth event execution and address challenges as they occur promptly

• Other duties as assigned

Successful candidate must have a passion for the theatre’s mission, program innovation and dedication to excellence.

Other requirements are as follows:

• Experience and extensive knowledge in all genres of music, the performing arts, cultural and arts-driven programming for non-profit arts organizations.

• Experience in negotiating, engaging and working with industry professionals, including agents and artist management and touring personnel.

• Knowledge of an experience with artist agreements/contracts/riders and skilled in drafting offers and leading negotiations.

• Must be a strategic thinker/planner, detail oriented, organized and have the ability to juggle multiple tasks in a fast-paced environment, with the ability to work under pressure, set priorities and meet deadlines.

• Capable of working both independently and collaboratively in a team environment with good judgement and decision-making in a shared working space.

• Exceptional interpersonal, verbal, customer service, written, proofreading and communication skills.

• Knowledge of Tessitura CRM software a plus.

• Computer skills also essential, with experience in database software and Microsoft Outlook.

• Must be able to work some nights and weekends when needed. Prior settlement experience preferred.

This is a full-time, onsite/in person position with benefits.

Salary is commensurate with experience.

Send resume and cover letter to Allison Larena, President and CEO, alarena@mayoarts.org

Building Maintenance Technician
Mayo Performing Arts Center in Morristown, NJ seeks a full-time, experienced Building and Grounds Technician responsible for all aspects of maintenance, repairs and upkeep of a 1,300 seat performing arts center and approximately 70,000 square feet of grounds and facilities.

Responsibilities include, but are not limited to:

• Daily walkthroughs, maintenance and upkeep of facilities and grounds to ensure they are in pristine condition
• Work with Operations Director, cleaning and maintenance staff to accomplish all tasks related to the building including painting, cleaning and repairs
• Perform repairs, cleaning, maintenance and landscaping duties as required
• Work with Operations Director in maintaining inspection schedules for fire/sprinkler system, elevators, etc.
• Maintain and keep a running calendar of facility to do list and prioritize maintenance and repairs.
• Maintain all necessary safety inspection and certifications including, but not limited to fire log in all elevators and fire extinguisher monthly checks
• Maintain and replace lights throughout facilities and monitoring timers and their schedule
• Oversee and assist with landscaping and snow removal duties as required
• Check seats in the theatre and perform repairs and spring replacement as necessary twice a week and/or after each performance/event
• Carpet repairs, cleaning and maintenance
• Oversight, minor maintenance, cleaning and repairs of vents, mechanical units, filter replacements, battery replacement, duct cleaning, mechanical, plumbing and anything necessary
• Coordination of deliveries, supply inventory and vendor needs/services
• Work with the Executive Staff on various tasks associated with an impending building expansion project
• Assist the Operations Department with all necessary tasks, such as event staffing, parking, municipal requirements and supervision, picking up supplies, etc.
• Undergo necessary training such as IAVM Safety & Security training, OSHA training, and other directed training programs.

Skills and Qualifications include, but are not limited to:

• Knowledge and experience in building and grounds maintenance and supervision
• Construction skills such as carpentry, painting, masonry, plumbing, electrical, mechanical, roofing and welding are a plus
• Advanced critical thinking and problem-solving skills for fixing maintenance issues and ability to prioritize; organizational and time management skills
• Ability to follow direction and multi-task as needed on a regular basis.
• Physical strength and dexterity to lift, move and handle equipment and boxes of supplies, as well as stamina for standing or walking
• Ability to operate machinery and equipment
• Administrative skills for ordering supplies, maintaining records, keeping files and scheduling maintenance and vendors
• Strong verbal and written communication skills for discussing maintenance issues; bilingual Spanish speaking skills a plus
• Ability to work in extreme hold or cold conditions in any environment
• Must be flexible to work days/evenings/weekends, or when needed
• Must have a valid drivers license in order to pick up various supplies or other duties as necessary

This is a full-time position. Salary is commensurate with experience and will be competitive for an experienced maintenance and technical worker.  Please email resume to Anthony Scareon, ascareon@mayoarts.org or apply online below.

Job Description:

Mayo Performing Arts Center, a 1,300+ seat non-profit performing arts center in northern NJ, is seeking an Assistant House Manager to supervise and implement all front-of-house activities. Position will include also cross-training in various departments and assisting those departments as needed, including Education and Programming, as needed. The Assistant House Manager will be scheduled based on the theatre’s calendar of events and on an as needed basis at the discretion of the Operations Director.

Responsibilities include (training is provided):

• Setup and maintain one or more concessions and merchandise areas at performances.
• Assign volunteer responsibilities and manage a staff of (up to) 45 volunteers per performance.
• Ensure the theatre is fully prepared for patron needs at each performance.
• Concessions reconciliation and accounting procedures are necessary, at the beginning and end of all events, to ensure that amounts are correct and that there is adequate change.
• Supervisory skills to direct cleaning and parking companies on every performance.
• Open and oversee theatre lobby, greeting patrons entering the theatre.
• Handle all patron issues (ticketing conflicts, complaints, medical emergencies, etc.) in a positive and friendly and efficient manner.
• Compile and prepare performance reports for Management’s approval.
• Close up the theatre at the end of shift and ensure all patrons have exited and building is secure.
• Other duties required, as necessary, to ensure the successful implementation of events at the theatre.
• Assistant House Managers will be required to assist with bus traffic, and children’s safety for our school time shows. Also responsible to assist children in and out of the facility, greet chaperones/teachers/bus drivers upon arrival, and guide the students outside to waiting chaperones, teachers and guardians.
• Education Department needs door personnel for various classes, at different locations and the Assistant House Manager will cross train for this purpose, at the discretion of the Operations Director. Safety, courtesy and knowledge of class schedules and locations are a prerequisite.  Training will be conducted mutually by the Operations and Education Department.

Requirements (flexible requirements dependent on applicant’s needs)*:

• High school diploma or equivalent education required; college degree preferred.*
• Excellent customer service skills and communication skills. Will provide training as mandated by Operations Department.
• Computer skills and proficiency with Microsoft Word & Excel are necessary.
• Comfortable with handling and disbursing money; and operating/reporting on a POS system.*
• Willing and able to work day/nights, weekends, and occasional holidays.
• Comfortable with and prior experience working with the public.
• Theater background a plus, but not required.*
• Previous management experience a plus.
• Able to lift up to 50 lbs.*
• Able to stand on your feet for up to 10 hours at a time.*
• Ability to fix and repair seats, frames, light fixture replacements, and spot cleaning in between performances is a plus, but not necessary.*
• Willing and able to pass a criminal background check.*

All employees must maintain a neat, clean, and well-groomed appearance.

Please email resume with cover letter and 3 professional references to Lee@mayoarts.org. Please include RE: Assistant House Manager in subject line.  You may also mail cover letter and resume to the attention of Lee Kaloidis, Operations Director, or apply online below.  Please no phone calls.

Job Description:

Mayo Performing Arts Center is seeking Parking Attendants for evening shows, daytime shows, including weekend shifts (both day and night) to assist theatergoers where to park for a show. We do not have our own parking lot but use several community lots in Morristown for select performances.

Responsibilities include:

• Aid patrons with parking options and directions prior to performances.
• Familiarize yourself with Morristown’s parking options and local amenities.
• Handle parking complaints in a positive and friendly manner and help maintain a positive experience for all patrons.
• Direct patrons to box office for tickets
• Direct patrons to the house manager on duty to better assist their needs

Requirements:

• Good customer service skills necessary
• Position requires being able to stand for up to four hours during shift. Criminal background checks required.
• Must be fluent in English
• Call time is 2 hours and 15 minutes prior to the start of a performance.

Application Notes:

Pay of $40/shift

Please send inquiries to: Lee Kaloidis, Operations Director, Lee@mayoarts.org or apply online below.

Mayo Performing Arts Center in Morristown, NJ has openings for Operations Maintenance, Grounds and Event Cleaning positions, tasked with cleaning, maintenance, and light repairs throughout the facility as per the direction of the Operations Director. Additional duties would include, but not limited to light landscaping and snow removal, as well anything associated with maintaining the Theatre’s properties and inside the facilities. Candidate must have an attention to detail and be proactive. Prior experience with cleaning and maintenance preferable. Must be available on nights and weekends as schedule will vary depending on the event schedule. Salary commensurate with experience. Please submit resume and cover letter to Lee Kaloidis, Operations Director, lee@mayoarts.org or apply online below.